IMPORTANT #
This article only applies if you are going to pay for your subscriptions using a credit card. If you wish to pay by bank transfer, please contact us on support@databyte.com.mt and we will issue an invoice.
Note that licences paid online are available immediately. Licences paid through a bank transfer can take up to 7 working days to become active.
This article explains how to add additional licenses or renew existing ones.
To purchase licenses, users must have the “Core Invoices” permission enabled in the Users section of the Home menu.
Step 1: Access the Shopping Cart
Click on the “Shopping Cart” icon from the Core menu option to begin the process.
Step 2: Understanding the Difference Between Auto Calculate Mode and Legacy Mode
- Auto Calculate Mode
In this mode, the system automatically determines the required subscriptions based on employees who are active during the selected period. It evaluates each employee’s Start Date and End Date, including only those who are active within the chosen timeframe. The system then reviews the products assigned to each employee–such as Payroll, Attendance, or HR–and generates the subscription invoice accordingly.You can select from predefined periods such as last month, this month, next month, the entire year, or define a custom date range. - Legacy Mode
This mode allows you to build your subscription from scratch. You manually select the number of licenses and choose the specific products you wish to purchase.
Step 3: Using Auto Calculate Mode Summary
One of the key benefits of Auto Calculate Mode is its ability to streamline the subscription process.
As previously mentioned, the system automatically determines the required licenses based on employees who are active during the selected period.
It checks each employee’s Start Date and End Date, ensuring only those active within the chosen timeframe are included.
The system then identifies the products assigned to each employee–such as Payroll, Attendance, or HR–and calculates the subscription invoice accordingly.
This ensures that you are billed accurately for the exact number and type of licenses needed.
Step 4: Viewing Detailed Invoice Information
To review detailed information about the invoice being generated for your renewal, click on “Detailed”.
This will display a breakdown of all products and the corresponding number of units included in the subscription.
Step 5. Click Check out #
Step 6. Click Pay with Stripe #
Step 7. Make Payement #
Step 8. Click “Invoices” #
Step 9. Draft Invoice #
When a purchase is initiated but not completed, the system automatically saves the invoice as a draft under the Invoices menu.
An on-screen error message will appear to notify you of this, as illustrated in the image.
Step 10. “Invoice Saved as Draft” #
Step 11. Quick Actions (…) #
To proceed with the purchase, simply click on the Quick Actions menu and select either ‘Continue to Shopping Cart’ or ‘Discard Invoice’
Step 12. Continue to Shopping Cart #
If you choose ‘Continue to Shopping Cart’, you will be redirected to the cart page where you can proceed with your purchase.
Simply click ‘Continue’ to move forward with the checkout process.”
